Project Title: Online Voter Registration Awareness & Engagement Campaign
Agency: Elections System of the Virgin Islands (ESVI)
- PURPOSE
The Elections System of the Virgin Islands (ESVI) is seeking proposals from qualified vendors to develop and implement a comprehensive public awareness and outreach campaign to promote the use of its Online Voter Registration (OVR) platform. The selected vendor will be responsible for designing and executing strategies that educate the public, drive engagement, and increase voter registration through the online system in the St. Thomas/St. John and St. Croix districts.
- BACKGROUND
HISTORY – Online Voter Registration Portal
Online voter registration (OVR) was first adopted by Arizona in 2002. It has gained traction in numerous States and Territories (including Guam) due to its ability to reduce costs, improve government efficiency, and create more comprehensive and accurate voter lists. Currently, forty-three (43) states, Washington D.C., and Guam offer online registration.
The Elections System of the Virgin Islands launched its Online Voter Registration Portal on January 16, 2025
III. SCOPE OF WORK
The selected vendor will provide the following services for a 12- month calendar engagement:
- Project Coordination and Management
- Oversee all aspects of campaign planning, execution, and reporting while serving as the primary point of contact with ESVI staff and stakeholders.
- Marketing and Advertising Strategy and Execution
- Branding and Creative Development
- Digital Strategy & Social Media Strategy Implementation
- Community Outreach & Events
- Monitoring, Reporting & Evaluation
III. FEDERAL REQUIREMENTS
This project may be financially supported, in whole or in part, by federal funds. As is anticipated that federal funds will be used, a Bidder responding to this IFB shall not be debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in any federal or local programs in the Territory or any Federal department or agency.
The successful Bidder and its sub-contractors shall be subject to all applicable laws and regulations of federal funds including, but not limited to, public and competitive bidding, prevailing wage, affirmative action, civil rights, environmental review, property standards (if applicable), lead-based paint regulations, relocation, accessibility requirements, terms and conditions applicable to contracts arising from grants made by the Help America Vote Act (“HAVA”). It is anticipated that the resulting contract will be a fixed-price contract.
- The following documents are required of your organization. Please have them on file if requested.
- Introductory letter about the Bidder must contain:
- Name, address, email, website, fax, and telephone.
- Type of service for which individual/ firm is qualified; and
- Signature of the legally authorized officer to a contract with ESVI.
- Organization:
- Articles of Incorporation (for Corporations) or Articles of Organization (for LLCs) or Statement of Qualification (Limited Partnerships), if applicable.
- Certificate of Good Standing or Certificate of Existence from the Lieutenant Governor’s Office, Division of Corporation and Trademark.
- Valid Tradename Registration (if applicable).
- The current Business License for services being advertised.
- Proof of Current Sam.Gov Registration.
- Signed Taxpayer Identification Form (W9); and
- DELIVERABLES
The selected vendor will be expected to provide deliverables that will successfully address the purpose of this RFP and scope of work. Please include a brief overview of deliverables you determine essential and how each will be approached in your proposal.
- CONTRACT
The campaign is expected to run for 12 months from the date of contract execution. A detailed workplan with timelines will be finalized in collaboration with ESVI upon award.
VII. POINT OF CONTACT
The point of contact is Caroline Fawkes, CERA, Supervisor of Elections. Telephone contact 340-773-1021.
VIII. SUBMISSION OF PROPOSAL
All interested parties shall submit their bid via U.S. Postal Service, email, or hand delivery in accordance with the requirements set forth below in this section by 4:00 p.m. (Atlantic Standard Time) on September 19, 2025.
St. Croix Source
Legal Notice, Requests for Proposals
