REQUEST FOR PROPOSALS (RFP)
RFP T2025009 – AV Systems Restoration and Integration
Project: Reichhold Center for the Arts – St. Thomas, U.S. Virgin Islands
Issuing Entity: University of the Virgin Islands (UVI)
Release Date: 9/16/2025
Proposal Due Date: 10/16/2025
PROJECT OVERVIEW:
The University of the Virgin Islands (UVI) is seeking proposals from qualified contractors to furnish, install, and commission new audiovisual, lighting, theatrical, acoustics, IT, and security systems for the Reichhold Center for the Arts located in St. Thomas, U.S. Virgin Islands.
This project is part of UVI’s ongoing restoration of the Center following damage sustained in 2017. The selected contractor will be responsible for providing a modern, fully operational system that meets international performance standards for a 1,196-seat amphitheater.
SCOPE OF WORK:
The successful contractor will provide the following:
- Procurement & Supply: All equipment, systems, components, and materials per the drawings and specifications included in the bid package.
- Installation & Commissioning: Complete setup, integration, and testing of AV, lighting, theatre rigging, stage floor, acoustics, IT systems, ADA/emergency communications, broadcasting, and security systems.
- Training & Documentation: Provide training for UVI staff, as-built documentation, and full operation and maintenance manuals.
- Warranties: Provide warranties on equipment and workmanship.
- Coordination: Work collaboratively with UVI and the facility contractor to ensure seamless integration with the ongoing reconstruction project.
SCOPE OF WORK AND INSTRUCTIONS TO BIDDERS:
The full Scope of Work, Specifications, Drawings, and Submission Requirements can be obtained by contacting the UVI Procurement Office at toi.matthews@uvi.edu.
CLOSING DATE:
Sealed proposals will be accepted until October 16, 2025, 2:00 pm (AST).
Please submit proposals electronically via email or to the mailing addresses noted below.
RFP T2025–009
AV Systems Restoration and Integration – RCA
Attn: Procurement Office
University of the Virgin Islands
2 John Brewers Bay
St. Thomas, VI 00802
Email: toi.matthews@uvi.edu
UVI reserves the right to reject any or all proposals and to negotiate final terms. All proposals become the property of UVI.
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